1. TERMS OF SERVICE

Effective Date: September 1, 2025

Last Updated: September 1, 2025

These Terms of Service ("Terms") govern your use of Artanis Emergency Communities' website and services. By accessing or using our platform, you agree to be bound by these Terms.

Acceptance of Terms

By accessing this website, you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Policy. If you do not agree, please discontinue use immediately.

Service Description

Artanis Emergency Communities provides emergency preparedness solutions, community resources, and related services as described on our platform.

User Responsibilities

- Provide accurate information

- Use services lawfully and ethically

- Respect intellectual property rights

- Maintain account security

Prohibited Activities

- Unauthorized access or use

- Distribution of harmful content

- Violation of applicable laws

- Interference with service operations

Intellectual Property

All content, trademarks, and materials are owned by Artanis Emergency Communities or licensed partners. Unauthorized use is prohibited.

Limitation of Liability

Our liability is limited to the maximum extent permitted by law. We are not liable for indirect, incidental, or consequential damages.

Termination

We may terminate or suspend access immediately for violations of these Terms.

Governing Law

These Terms are governed by applicable federal and state laws.

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2. PRIVACY POLICY

Effective Date: September 1, 2025

Last Updated: September 1, 2025

Information We Collect

- Personal Information: Name, email, phone number, address

- Usage Data: IP address, browser type, pages visited, time spent

- Technical Data: Device information, cookies, log files

- Communication Records: Messages, support interactions

How We Use Information

- Provide and improve services

- Process transactions and communications

- Send updates and notifications

- Ensure security and prevent fraud

- Comply with legal obligations

Information Sharing

We do not sell personal information. We may share data with:

- Service providers (under strict confidentiality)

- Legal authorities (when required by law)

- Business partners (with consent)

Data Retention

We retain information as long as necessary for service provision and legal compliance, typically 7 years for business records.

Your Rights

- Access your data

- Correct inaccuracies

- Request deletion

- Opt-out of communications

- Data portability

International Transfers

Data may be transferred internationally with appropriate safeguards in place.

Contact for Privacy Matters

Email: info@beyondfema.com

Phone: +1 (828) 414-8078

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3. COOKIE POLICY & DATA COLLECTION

Effective Date: September 1, 2025

What Are Cookies

Cookies are small text files stored on your device to enhance user experience and analyze website usage.

Types of Cookies We Use

- Essential Cookies: Required for basic website functionality

- Analytics Cookies: Google Analytics for usage statistics

- Functional Cookies: Remember preferences and settings

- Marketing Cookies: Personalized content and advertisements

Third-Party Cookies

- Google Analytics: Website traffic analysis

- Social Media Plugins: Facebook, LinkedIn, Instagram, TikTok

- Payment Processors: Secure transaction processing

Cookie Management

You can control cookies through browser settings. Disabling cookies may affect website functionality.

Data Collection Methods

- Automatic collection through cookies and web beacons

- Voluntary submission through forms

- Third-party integrations and APIs

Cookie Consent

By continuing to use our website, you consent to our cookie usage as described in this policy.

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4. ACCESSIBILITY STATEMENT (ADA COMPLIANCE)

Effective Date: September 1, 2025

Our Commitment

Artanis Emergency Communities is committed to ensuring digital accessibility for people with disabilities. We continually improve user experience for everyone and apply relevant accessibility standards.

Conformance Status

We strive to conform with Web Content Accessibility Guidelines (WCAG) 2.1 Level AA standards.

Accessibility Features

- Keyboard navigation support

- Screen reader compatibility

- Alternative text for images

- Sufficient color contrast

- Resizable text up to 200%

- Clear headings and labels

Known Limitations

We are continuously working to improve accessibility. Some third-party content may not be fully accessible.

Feedback and Assistance

If you encounter accessibility barriers:

Email: info@beyondfema.com

Phone: +1 (828) 414-8078

We will provide alternative access methods when possible.

Assessment and Remediation

Regular accessibility audits are conducted with remediation plans implemented promptly.

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5. END USER LICENSE AGREEMENT (EULA)

Effective Date: September 1, 2025

License Grant

Artanis Emergency Communities grants you a limited, non-exclusive, non-transferable license to use our software and digital content strictly for intended purposes.

Permitted Uses

- Personal or business use as intended

- Download for offline access where permitted

- Share content with proper attribution

Restrictions

- No reverse engineering or decompilation

- No redistribution without permission

- No commercial use beyond scope of agreement

- No creation of derivative works

Software Updates

We may provide updates, patches, or new versions. Continued use constitutes acceptance of updated terms.

Support and Maintenance

Support is provided as outlined in service agreements. No guarantee of uninterrupted service.

Termination

License terminates automatically upon violation. You must cease use and delete all copies.

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6. STATE & INTERNATIONAL DISCLOSURES

Effective Date: September 1, 2025

California Residents (CCPA/CPRA)

- Right to know what personal information is collected

- Right to delete personal information

- Right to opt-out of sale (we do not sell data)

- Right to non-discrimination

- Right to correct inaccurate information

European Union (GDPR)

- Lawful basis for processing under GDPR Article 6

- Data protection officer contact: dpo@artanisemergency.com

- Right to lodge complaints with supervisory authorities

- Data transfer safeguards in place

Other State-Specific Compliance

In addition to the above, we comply with all applicable privacy, consumer protection, and breach notification laws in every U.S. state in which we operate, including but not limited to: Colorado (CPA), Connecticut (CTDPA), Virginia (VCDPA), Utah (UCPA), Oregon (OCPA), Delaware (DPPA), Massachusetts, Illinois, Maryland, and others. We observe all state-specific legal obligations regarding the collection, use, safeguarding, sale, and disclosure of personal information, and follow strict notification protocols in the event of unauthorized access to your data as required by local law.

For users under the age of 18, certain states (including but not limited to California and Maryland) afford additional privacy protections and rights.

If you reside in a state with specific data rights not covered herein, please contact our legal team for clarification or to exercise your rights.

International Operations

We operate globally with local compliance measures in each jurisdiction.

Regulatory Compliance

- FEMA coordination protocols

- Emergency services compliance

- Government contracting regulations

- Industry-specific requirements

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7. DISCLAIMERS

Effective Date: September 1, 2025

Service Availability

Services are provided "as is" without warranties. We do not guarantee uninterrupted or error-free service.

Emergency Information Disclaimer

While we strive for accuracy, emergency preparedness information should not replace official emergency services or professional advice.

Third-Party Content

We are not responsible for third-party content, links, or services. Use at your own discretion.

Financial Disclaimer

No financial, investment, or legal advice is provided. Consult qualified professionals for specific guidance.

Health and Safety

Emergency preparedness recommendations are general. Assess your specific situation and consult professionals.

Technology Limitations

Technology may fail during emergencies. Maintain backup communication and preparedness methods.

No Warranty

TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED.

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8. DATA SECURITY PRACTICES

Effective Date: September 1, 2025

Security Measures

- SSL/TLS encryption for data transmission

- Regular security audits and penetration testing

- Multi-factor authentication for administrative access

- Regular software updates and patches

- Employee security training programs

Data Protection

- Encrypted data storage

- Access controls and authorization protocols

- Regular backup procedures

- Incident response plan

- Vendor security assessments

Breach Notification

In case of data breach:

- Users notified as soon as feasible

- Authorities notified as required

- Immediate containment measures

- Forensic investigation conducted to the extent reasonable and feasible

Payment Security

- PCI DSS compliance for payment processing

- Tokenization of sensitive payment data

- Secure payment gateway integration

Physical Security

- Restricted access to server facilities

- Environmental controls

- 24/7 monitoring systems

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9. CONTACT & DATA REQUESTS

Effective Date: September 1, 2025

General Contact Information

Artanis Emergency Communities

Phone: +1 (828) 414-8078

Email: info@beyondfema.com

Specific Contact Points

- Privacy Inquiries: info@beyondfema.com

- Data Requests: info@beyondfema.com

- Accessibility: info@beyondfema.com

- Security Issues: info@beyondfema.com

- Legal Matters: info@beyondfema.com

Data Request Process

1. Submit written request via email or mail

2. Verify identity with required documentation

3. Processing within 30 days (45 days if extension needed)

4. Response provided in accessible format

Supported Requests

- Access to personal data

- Data correction or update

- Data deletion (right to be forgotten)

- Data portability

- Opt-out of processing

Response Time

We respond to inquiries within 48 hours during business days.

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10. POLICY UPDATES & CHANGE LOG

Effective Date: September 1, 2025

Update Notification Process

- Email notification to registered users

- Website banner for 30 days

- Updated "Last Modified" dates

- Significant changes highlighted

Change Log

September 1, 2025 - Version 4.0

- Initial comprehensive compliance page created

- All sections implemented per 2025 legal requirements

- Full GDPR, CCPA, and ADA compliance measures

Review Schedule

- Quarterly policy reviews

- Annual comprehensive updates

- As-needed updates for legal changes

- Emergency updates for security issues

Archive Access

Previous versions may be available upon request for legal compliance purposes.

Effective Date

Changes take effect immediately upon posting unless otherwise specified. Continued use constitutes acceptance.

Legal Review

All policy changes reviewed by qualified legal counsel before implementation.

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EFFECTIVE IMPLEMENTATION

This Comprehensive Legal & Compliance Center is effective as of September 1, 2025, and supersedes all previous policies. For questions or clarifications, contact our legal team at info@artanisemergency.com.

Document Control

Version: 4.0

Approved by: Authorized Counsel

Next Review Date: December 1, 2025